IT Wiki

IT Operations

 

Operations

 

 

Mail Room Badges Facilities Lunch Menu Shuttles Gym Schedule Timesheets Business Cards

 

 

Mail Room

 

• Shipping

   

  • FedEx labels and containers can be found on the wall to the left
  • FedEx will pick/up and drop-off at 12:00pm and 5:45pm M-F
  • If you print a label online our company code is: 4756UB#11
  • DO NOT use our FedEx account for personal use, it is for business use ONLY
  • All OVERNIGHT shipments must be approved by a supervisor or above

• Mail
  • INCOMING: received and sorted every day by 1:00pm, packages are found on the floor under the mailboxes

     

  • OUTGOING: can be left in the outbox at any admin's desk, postage is found at the receptionist's desk

Questions? Contact Susie at extension 1833.

 

 

Badges

 

New hires must complete form HHS-126 at the security desk in the lobby and present two forms of ID:

 

• Check the appropriate box to indicate why a new HHS ID Badge is being issued. If you check “Other,” please indicate the reason in the space provided.
• Enter your full legal name on the first line. If you have used other name(s), enter these names on the“Other Name(s) Used” line.
• Enter your date of birth in mm/dd/yyyy format.
• Enter your place of birth (city and state if born in the U.S. or city and country if foreign born).
• Enter your Social Security Number (xxx-xx-xxxx).
• Check whether you are a U.S. citizen. If you are not a U.S. citizen, enter the country where you are a

  citizen.

• Enter your position title (include series and grade level).
• Enter where you will be working. This could include the center, office, group, division, or institute. If you are a contractor Applicant, enter the organizational chain for the COTR’s or Project Officer’s

  division.

• Enter the physical location (building and office) of your office, work area, or contract office.
• Enter your work telephone number. If none, then list Contract Officer’s, COTR’s, or Project Officer’s

  telephone number.

• Enter your email address.

 

If you need a replacement badge it will cost $5. Please bring two forms of ID to the security desk.

 

Remember: Do NOT hold the door open for anyone! Make sure they scan their badge or refer them to security if they forgot theirs.

 

Facilities

 

Contacts:

Bob Ross	Building Engineer	x1634 Emergency: 623-555-1928
Mark Jones	Groundskeeper	x1634
Sarah Daniels	Head of Security	x1911 Emergency: 623-555-6351

 

Lunch Menu

 

 

The following box meals are available at the cafe in the lobby:

 

 

	Autumn Harvest	Thick sliced smoked turkey and fresh brie coupled with a cranberry aioli on seven grain ciabatta bread headline this autumn harvest box lunch. Included in this box lunch is sweet potatoes and green beans for the sides and a pumpkin pie square for dessert.
	Grilled Kebob Bistro	Choice of Chicken, Shrimp, Beef or Vegetable Kebobs. Free Range Chicken Kebob (With Red Pepper and Onion Brushed with Lemon Butter) Firecracker Shrimp (With Cherry Tomato and White Onion with Cayenne and Macadamia Nut Crusting) Beef Kebob (With Yellow Peppers and Onion) Vegetable Kebob (Brushed w. Balsamic) Comes with Chilled Orzo Rice, Grilled New Potatoes (Grilled with Extra Virgin Olive Oil, Garlic, Rosemary and Thyme) and Fresh Berries with Yogurt Dipping Sauce.
	Chunky Chicken Salad	Chunky Free-Range Chicken Salad With Kumquats (subject to availability) and Slivered Almonds, Served on 7 Grain Bread. Comes with Whole Fruit, Sun Chips and Strawberry Shortcake for Dessert.
	Butternut Squash Ravioli Lunch	Butternut squash ravioli with a corn sauce highlights this warming fall lunch. Served with a mixed green salad with grapes, candied walnuts and gorgonzola. Accompanied by assorted breads and chocolate covered strawberries for dessert.

Shuttles

Shuttles are available and leave every half hour from the visitor parking lot out front. The shuttle serves other local companies in the area and takes about 10 minutes to get downtown.

 

Departure: Every half hour (9:00am - 5:30pm)

Stops: 12th and Main (nearby: Shenanigans, Chipotle, ShushiMe, Chili's)  and 14th and California (nearby: Pavillions Mall and Theatres, Woody's Bar)

 

Maps:

12th and main

14th and california

 

Note: we do not run the shuttle, it is paid for by local businesses and we do not accept any responsibility for it's services.

 

Gym Schedule

 

Monday	4:00pm-5:00pm	Ab-express
Tuesday	12:00pm-12:30pm 4:00pm-5:00pm	Cycling Clinic Free Weight Training
Wednesday	7:00am-9:00am	Marathon Training
Thursday	4:00pm-5:00pm	Ab-express
Friday	11:00am-12:00pm	Run with Mary

 

 

Timesheets

 

Download Weekly Timesheet Template: Timesheet.doc

 

Instructions:

• Name of the employee. Insert the employee’s legal name. No nicknames please.
• The employee’s I.D. Number. This number is normally the employee’s Social Security number.
• The employee’s title. The designated title used by the provider.
• The month and the year this time sheet represents.
• Regular Hour. Input the number of hours worked for the specific program or administrative number in the appropriate day column. The total of this column shall be the total of hours worked for that day (difference between start time and end time).
• Employee’s signature and date (Required). The employee must sign and date the time sheet acknowledging the time and activity for the pay period are a true and correct representation of the employee’s activity. Note: The employee’s signature is not required in the event the employee cannot be reached due to termination of employment, lack of forwarding address, death or other documented reason.
• Supervisor’s Signature and Date (Required). The employee’s supervisor must sign and date the employee’s time sheet indicating to the best of their knowledge the time sheet is a true and correct documentation of the employee’s activity for the designated time. Note: The supervisor should be an official having first hand knowledge of the worked performed by the employee. The supervisor should sign in the event the employee is unable to sign due to termination of employment, lack of forwarding address, death or other documented reason.

 

 

• Click on "Start" (on the task bar)
• Highlight "Programs"
• Highlight "Windows Explorer" and click on it.
• Locate your template file.
• Click with the right mouse button on the template file name.
• Click on "create a shortcut"
• Click with the left mouse button on the shortcut and drag in onto your desktop.

 

 

 

Business Cards

 

Please download the latest business card order form:

business-card-order-form.pdf

 

It contains details on pricing, formatting and who to submit your request to.